Finance Director- Physician Organization (Medical Center)

Houston Methodist
Published
August 1, 2022
Location
Houston, TX
Category
Job Type

Description

Location:

Houston Methodist Specialty Physician Group

Houston, TX 77030

Category: Leadership Management

Job Type: Full-Time

Posted Date: July 19, 2022

JOB SUMMARY

At Houston Methodist, the Director of Finance position is responsible for

supporting the VP of Finance of Houston Methodist Specialty Physician Group and Houston

Methodist Primary Care Group in organization and management of all financial matters of the

physician group including but not limited to the operating budget, capital budget, academic

budget, bank reconciliation and maintenance of all financial reporting

systems. Demonstrates leadership qualities and critical thinking through self-direction, initiative,

effective interpersonal skills and oral/written communication skills. In addition,

The Director position responsibilities include overseeing the activities of the department staff,

ensuring quality, productivity, functional excellence and efficiency to accomplish strategic and

operational objectives. In addition, this position is accountable for employee engagement,

adequate staffing levels, budget development and compliance, staffing decisions such as

hiring and terminating employment, coaching and counseling employees on work related

performance, and developing and implementing policies and procedures to ensure a safe and

effective work environment. This position also ensures training, monitoring and operations

initiatives are implemented which secure compliance with ethical and legal business practices

and accreditation/regulatory/government regulations.

Requirements:

PRIMARY JOB RESPONSIBILITIES
Job responsibilities labeled EF capture those duties that are essential functions of the job.

PEOPLE - 20%

  1. Directs, develops and implements strategic and operational/high level projects and processes either through independent/highly autonomous work or through the facilitation of work teams to enable the effective and efficient completion of objectives. (EF)
  2. Oversees management of and ensures development for staff to meet overall objectives in terms of quality, service and cost effectiveness. Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem. Directs management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees. (EF)
  3. Meets or exceeds threshold goal for department turnover and/or system metrics on employee engagement indicators: action readiness score, tier level. (EF)
  4. Provides leadership and communication to maintain a competent and engaged employee group by conducting regular department meetings to review policies and procedures and operational matters, rounding on all employees, completing performance appraisals, conducting new hire feedback sessions, coaching/corrective counseling, and providing recognition/commendations to achieve desired outcomes. (EF)
  5. Identifies opportunities and takes action to build strategic relationships between one's area and other areas, teams, departments, and units to achieve business goals. Drives the promotion of teamwork within and between departments; participates and/or leads and facilitates department process improvements as needed. (EF)
  6. Fosters a highly collaborative, cooperative and supportive relationship with SPG/PCG leaders, Chairs/Physicians and community senior leadership through providing consultative support and planning initiatives through financial and management information analyses, reports, and recommendations.
  7. Serves as an effective and positive interface between Departmental administrations, HM executives, physicians and the SPG administrative staff.

SERVICE - 20%

  1. Oversees department operations, designated projects, schedules and activities as needed to ensure that goals or objectives are accomplished within the prescribed time frame. Sets priorities and functional standards, giving direction to staff as necessary to ensure the best possible delivery of service and high customer/patient satisfaction. (EF)
  2. Drives department service standards and activities to impact department and/or system score for patient/customer-based satisfaction, through role modeling and fostering accountability. Serves and actively participates on various entity committees as a voice for the department. (EF)
  3. Prepare and administer budget for 7 Hospitals within SPG and PCG with 7 regions including monthly financial summaries that breaks out each departments budget.
  4. Works collaboratively with the Physician Organization management team to design and implement financial controls, analysis, operating systems, and internal controls in a manner consistent with corporate policies, procedures and compliance guidelines as well as generally accepted accounting principles, tax regulations, and existing federal and state laws.
  5. Directs BI team that administers organizational reporting for organization on a monthly basis including but not limited to: creation and maintenance of dashboards, (Access/CBO/Department Scorecards, etc), creation and validation of reports, training for organization end users, goal setting for PCG physician and reporting
  6. Performs financial and reporting training for management to enhance financial understanding and accountability.

QUALITY/SAFETY - - 20 %

  1. Ensures a safe and effective working environment; monitors and/or revises the department safety plan and/or any specific accreditation/regulatory required safety guidelines. Responsible for staff maintenance of credentials and competencies, per accrediting/ licensing agency and/or department guidelines as applicable. (EF)
  2. Employs a proactive approach in the optimization of safe outcomes and information systems by monitoring and improving the department workflow and enhancing operations, using peer-to-peer accountability and identifying solutions via collaboration. Implements process improvements utilizing tools such as lean principles. Role models situational awareness, using teachable moments to improve safety. (EF)
  3. Responsible for employee compliance to policies and procedures and performs associated actions upon non-compliance (i.e., licensure/certification compliance, focal point review requirements, disaster plan, in-services, influenza immunization, wage and hour, standard hours, timely termination submission, timely timecard approval, etc.). (EF)
  4. Administer updates to budget throughout the year to account for new recruits and physician contract changes. Produces Physician production bonuses and reconciliation of physician programmatic bonuses paid on a monthly/quarterly/annual basis.
  5. Maintains mapping tables in EPIC for reporting and general ledger functions: Provides cost center for general ledger mapping in EPIC, provides updates to Provider record in EPIC for report groupings (Subdivision/Bill Area/Crimson Status/Charge Master assignment).

FINANCE - 30%

  1. Develops and manages department operational and capital budgets, approvals, and ongoing maintenance of the department(s), ensuring operation in a cost-effective manner. Proactively identifies and plans for capital needs related to current equipment and future department projects. Ensures staffing plans and schedules meet department needs that reflect understanding of the importance of cost-effectiveness. (EF)
  2. Creates department strategies to achieve financial target and staffing needs, through optimizing productivity, supply/resource efficiency, minimizing incidental overtime and overtime percentage, and other areas according to department specifications. (EF)
  3. Proactively leads the Finance division by interpreting results and trends, taking a proactive role in solution development and business case formulation and providing input on key assumptions utilized in forecasting.
  4. Completes bank reconciliation for over 170+ locations, works with community hospitals to develop/maintain deposit locations within the hospital for PO locations
  5. Maintains/updates chargemaster for 5 Fee Schedules within the Physician Organization to include market data/cost/reimbursement analysis
  6. Manages and tracks project expenditures for capital projects for organization as well as rent/depreciation associated with projects.

GROWTH/INNOVATION - 10%

  1. Identifies and implements innovative solutions for practice or workflow changes to improve department, entity or system operations by leading unit projects and/or other department/ system-directed activities. Proactively leads task forces and committees. May represent HM at assigned community or professional organization meetings. (EF)
  2. Drives change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures. Partners effectively with stakeholders as appropriate. (EF)
  3. Ensures own career discussions occur with appropriate management. Completes and updates the individual development plan (IDP) on an on-going basis. Conducts conversations with staff on their development and IDP. (EF)

This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

Qualifications:

EDUCATION REQUIREMENTS

  • Bachelor's degree required
  • Master's degree required

EXPERIENCE REQUIREMENTS

  • Five years of progressively responsible finance operations with at least two years as a Supervisor/Manager/Director role.

CERTIFICATIONS, LICENSES AND REGISTRATIONS REQUIRED

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

  • Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
  • Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially about activities impacting patient or employee safety or security
  • Demonstrates the ability to interact with others in a way that gives them confidence in one's intentions and those of the organization
  • Ability to use appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one's own behavior to accommodate tasks, situations and individuals involved
  • Demonstrates leadership qualities and critical thinking through self-direction initiative and effective interpersonal skills and oral/written communication skills
  • Ability to identify and understand issues, problems and opportunities, comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints and probable consequences
  • Extensive knowledge of regulatory and accreditation agency requirements that impact department; stays abreast of industry changes
  • Demonstrates highly effective communication skills-strong written communications and platform presentation abilities
  • Ability to work effectively in a fast-paced environment
  • Demonstrates flexibility and adaptability in the workplace
  • Capable of leading teams/facilitating groups, building consensus and garnering highest confidence in professionalism and work product by senior leadership
  • Ability to work under pressure and balance many competing priorities; highly responsive and solution/action oriented
  • Proficiency in spreadsheet, word processing, and presentation software
  • Maintains a positive and supportive attitude and demeanor
  • Professional handling of exposure to confidential/sensitive information

SUPPLEMENTAL REQUIREMENTS
Work Attire Yes/No Uniform No Scrubs No Business professional Yes Other (dept approved) No

On-Call* No

*Note that employees may be required to be on-call during emergencies (i.e. Disaster, Severe Weather Event, etc.) regardless of selection above.

Travel**
May require travel within Yes Houston Metropolitan area

May require travel outside No of Houston Metropolitan area

**Travel specifications may vary by department.

Please note any other special considerations to this job: _________________________

Company Profile:

Houston Methodist Specialty Physician Group - As one of the nation's leading hospitals and academic medical centers Houston Methodist has brought together some of the nation's leading experts in multiple specialties to serve our patients. As part of Houston Methodist Specialty Physician Group (HMSPG), these specialists not only provide excellent clinical care, but are on the forefront of research, developing leading-edge technologies and treatments, and teaching the medical pioneers of tomorrow. This combination of clinical service, research and academics ensures patients have access to the latest in treatments and technologies while providing the best in comprehensive patient care. Established as a non-profit corporation and certified by the Texas State Board of Medical Examiners, HMSPG enables physicians to maintain autonomy with respect to their clinical practice while growing their practice within an academic environment.

Apply
Drop files here browse files ...

Related Jobs

August 17, 2022
August 17, 2022
Internet Sales Associate   Houston, TX new
August 17, 2022
August 17, 2022

Author: