City of Houston
September 23, 2022
Houston, TX
Job Type


Applications accepted from:  ALL PERSONS INTERESTED
Classification: Administrative Specialist 
Division: Strategic Procurement Division  
Posting Number: 29504
Reporting Location: 611 Walker St.  *Pilot Hybrid remote option* 
Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM *Subject to change

 Performs professional administrative functions related to the development and implementation of policies and procedures in the Strategic Procurement Division. Performs duties in the establishment and maintenance of records; prepares, researches, and analyzes data; prepares simple reports and departmental procedures, directives, and guidelines in researching and analyzing data and account status.
The Administrative Specialist duties include but are not limited to:

  • Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations.
  • Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format.
  • Prepares periodic and special reports; compiles information and maintains department reference information.
  • Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.
  • Organizes inventorying, cataloging, retention and retrieval of department documents.
  • Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management.
  • Conducts administrative research and long-range planning studies on special management activities.
  • Measures, compiles, and analyzes metrics to assist in citywide central services accounts payable activities. 
  • Respond to vendor issues or inquiries.
  • Assist in maintaining and updating policies and procedures. 
  • Ability to apply specific guidelines, internal controls and methodologies.  
  • Ability to work independently under strict time deadlines.  
  • Ability to organize heavy workloads and prioritize multiple responsibilities. 
  • Researches and responds to internal and external customer inquiries. 
  • Ensures all documentation and authorization is received according to guidelines.  
  • Discusses questionable information with user departments or team leads and ensures corrections are processed.
  • Performs other duties as requested.

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

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