Administrative Specialist

City of Houston
Published
September 23, 2022
Location
Houston, TX
Category
Job Type

Description

Applications accepted from: All Persons Interested

Section: Operations & Program Support
Reporting Location: 611 Walker, 18th Floor
Workdays & Hours: Monday - Friday, 8:00 am - 5:00 pm*
*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Performs under the supervision of the Division Manager or higher. Performs varied professional administrative functions related to purchasing receiving, creating requisitions, and tracking purchase orders. The position is responsible for reconciling invoices, processing proof-of-deliveries, and following up on vendor payments. The administrative specialist will work directly with the Houston Water - Resources and Client Services division manager, administrative managers, and supervisors. This position will assist with HR-related tasks including interviewing, onboarding, offboarding, etc. In addition, this position will be responsible for creating and maintaining workflows, organization charts, and standard operating procedures. The administrative specialist will assist with developing and updating SharePoint sites for all the core services groups within the RCS Team. This position is responsible for providing timely internal support and services to all procurement and budget-related inquiries by providing effective and consistent communication to key branch personnel. Additional job functions include records retention initiatives including maintaining files and documentation thoroughly and accurately, in accordance with city, state, and departmental policies. The position will also provide assistance in special projects as needed.

WORKING CONDITIONS     
The position is physically comfortable; the individual has some discretion about walking, standing, etc.

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