Administrative Assistant – Property Management

July 8, 2021
Houston, TX
Job Type


A top-tier commercial real estate firm is seeking an Administrative Assistant to join their team in Houston. This role will work onsite in a commercial property management office. This company offers great benefits and room to grow!

Location: Houston, TX (Westchase)

Salary: $50,000-$60,000


  • Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
  • Schedule and coordinate meetings/special events as requested.
  • Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
  • Prepare and coordinate bid proposals and create service contracts.
  • Create and maintain vendor files, both hard copy and electronic.
  • Create and maintain lease and property files.
  • Track and file vendor and tenant insurance certificates. Maintain insurance tracking system database.
  • Assist in the coding and processing of vendor invoices and accounts payable.
  • Promote and foster positive relationships with management team, tenants and owners.
  • Assist with monthly and quarterly management reports as well as annual budget preparation.
  • Prepare A/R status worksheets, initiate late payment calls, reconcile A/R, and follow-up on collections as required.
  • Process service contracts, leases, amendments, exhibits, side letters and general correspondence.
  • Assist in the preparation of financial packages.
  • Computer – set up and maintain tenant, prospect, vendor and general correspondences files.
  • Periodically assist in mass mail-outs requiring addressing, sorting, labeling, and stamping utilizing interoffice, delivery services, and mail systems including bulk mail.
  • Coordinate all necessary staffing for the hours needed.
  • Schedule appointments.
  • Order and maintain adequate stock of office supplies.
  • Greet tenants, prospective tenants, vendors, and guests.
  • Show space to prospective tenants (requires real estate license)
  • Answer questions and/or understanding how to get questions answered.
  • Take messages for leasing agent/property manager.
  • Screen calls and provide information when appropriate.
  • Direct callers to the appropriate parties.
  • Order tenant door plaques and directory strips; maintain property signage.
  • Prepare and distribute tenant move-in packages; order tenant gifts as needed.
  • Maintain parking/building access card records.
  • Invoice tenant rebills (meter readings, HVAC, etc.).
  • Provide administrative support for capital and tenant improvement projects.
  • Additional duties or projects as assigned by Property Manager.
Drop files here browse files ...

Related Jobs

August 1, 2021
August 1, 2021
August 1, 2021
Attendant Snack Bar   Houston, TX new
August 1, 2021
Receptionist   Spring, TX new
August 1, 2021