Administrative Assistant III

Published
November 6, 2021
Location
Houston, TX
Category
Job Type

Description

Airswift has been tasked by one of its key clients to find an experienced Administrative Assistant III to join their team on a 2-months contract assignment working in Houston, TX.

Our client is looking for an Administrative Assistant to support their Learning & Competencies team. This position requires a highly motivated and self-directed individual to provide a broad range of administrative assistance to the entire team including system administration and training related planning and scheduling for various Business Units and/or functional groups. This person must be able to work with a broad customer base, providing excellent customer service.

Responsibilities may include

  • Meeting planning and scheduling, scheduling conference rooms, caterings, etc.
  • Pull and prepare information from HR databases
  • Maintain proficiency in Microsoft Office to provide administrative support (typing, photocopying, printing, filing, purchasing supplies, etc.) for the department as needed and directed.
  • SharePoint and Website maintenance; including document preparation and updating
  • Coordinate moves including arranging for office locations, phones, computers, and cell phones
  • Specific administrative support for the group of about 16
  • Calendaring, travel planning, preparing expense reports, invoice processing, presentation preparation and/or updating.
  • Maintain a high level of discretion, confidentiality, and reliability
  • Data entry for Learning Management System
  • Provide system administrative support to Training Coordinators
  • Generate reports and metrics for supervisors, leadership, and training team
  • Schedule classroom training including instructors, classroom, and catering
  • Ensure classroom instructors have all necessary materials for a successful class
  • Plan, coordinate and make arrangements for on-site and off-site conferences, meetings, and special events.

Required Qualifications

  • 3+ years of experience in an administrative assistant role
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Experience in general learning administration and support
  • SharePoint and Website maintenance skills and experience
  • Familiarity with current HR data systems
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