Administrative Assistant

Responsible College Advocates
Published
June 16, 2022
Location
Houston, TX
Category
Job Type

Description

Overview

Responsible College Advocates aim to educate families and provide efficient tools to solve the Pay-for-College & College Debt problem in America. We are a Community Resource providing education, prompting, & holistic strategies at no cost to the families, companies, communities, and universities that we work with. Our advisors are certified by a nationally recognized non-profit, Heartland Institute of Financial Education, becoming the nation's only Certified Pay-for-College Specialists & Certified College Debt Specialists.

POSITION OBJECTIVE/SUMMARY:

Provides administrative assistant support to the Executive Director, which includes: preparing correspondence and reports, data entry, timekeeping, answering incoming calls, distributing mail, faxing, photocopying etc. May provide lead oversight for one (1) or more Administrative Services departments and/or functions.

GENERAL STATEMENT OF FUNCTIONS:

• Prepare correspondence and reports on behalf of the Director, and/or program staff.

• Maintain meeting calendar and also appointment schedule.

• May be required to take minutes at meetings.

• Assist in staff timekeeping and departmental scheduling duties. Prepare Personnel Action Notice (PAN) forms for appropriate signature and approval.

• Maintain and organize client caseload and system that tracks outcome measures.

• Maintain and organize a departmental filing system which facilitates ready retrieval of documents as needed.

• Assists and tracks outcomes, measure completion and follow up for staff.

• Assist with the disbursement and reconciliation of any program related expenditures.

• Participate in the completion of any documents related to the coordination and delivery of services.

• Order and maintain departmental supplies within established guidelines.

• General clerical duties include: data entry, answering incoming calls, distributing mail, faxing, photocopying, etc.

• Practice confidentiality in all client, employee, and management related matters.

• Assist in preserving Responsible College Advocates’s mission, goals, and objectives by tracking achievements end which includes internal service delivery goals and objectives.

• Assist in other duties and special projects as assigned.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION:

• At least 3 years experience in administrative clerical support

• Proficiency in MS Word, Excel, PowerPoint and a data entry database computer software in a windows environment.

• Must be organized, detail oriented and the ability to strictly safeguard confidential information.

• Possesses excellent written, verbal communication and interpersonal skills, the ability to interface with all levels of management and associates while building strong relationships.

• Must have the ability to multitask, problem solve, meet competitive deadlines and follow through on work assignments in a fast-paced environment.

Benefits:

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Day shift
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