Administrative Assistant

January 7, 2022
Houston, TX
Job Type


Job Title:                   Administrative Assistant (Non-Union)  

Location:                   Houston, TX

Reports to:               Tenant Operations Manager

FLSA Status:             Non-Exempt

Prepared By:             Human Resources

Approved By:            Operations

Prepared Date:          December 2021

Updated Date:           December 2021 


Gowan/Garrett Mechanical Services is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance.

We are Houston’s largest single-source provider of premier construction, tenant buildouts, fabrication, HVAC contracting, and mechanical services.

Over the years we’ve built solid, long-term client relationships that have resulted in 85% repeat business.

We are a subsidiary of EMCOR Group a Fortune 500® company. Combine EMCOR’s financial strength and award-winning, industry-leading safety program with Gowan Mechanical Services’ wide range of capabilities and extensive HVAC and mechanical construction experience, and you have the ideal team to meet all your facilities requirements and ensure a solid return on your investment.

General Summary

This candidate will be assisting in all aspects of the Gowan/Garrett Mechanical Tenant Department. Administrative Assistant duties and responsibilities include providing support to office personnel and field employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Principal Duties and Responsibilities include the following. Other duties will likely be assigned.

  • Answering Multi-line Phone System
  • Issuance of Purchase Orders and Subcontract Numbers
  • Processing change orders for Purchase Orders and Subcontracts
  • Issuance of Job Numbers
  • Pull permits
  • Billing Assistance including assistance with Textura and GC Pay
  • Payroll Entry/ Verification
  • Order office supplies
  • Project Submittals
  • Project Operation Manuals
  • Committed Cost Clean Up
  • Forecast Entry
  • Copy/Scan drawings
  • Coordinate bid requests including working in Procore, Building Connected, Isqft, etc.
  • Assist in the preparation of regularly scheduled reports
  • Additional Clerical Duties as needed


  • Construction administration experience a plus
  • Proficient in MS Word, MS Excel and Windows Platforms
  • Excellent organizational and multi tasking skills
  • Ability to work well with others
  • COINS knowledge is a plus but not required


  • 5-10 years of experience preferred

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to meet with employees. This position requires ability to work at a computer (reading and keying) for extended periods of time. This role requires communicating verbally and in writing one on one.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will regularly work in typical office environment conditions. 


The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and requirements of employees assigned to this job.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

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