Administrative Assistant

Published
July 19, 2021
Location
Houston, TX
Category
Job Type

Description

THE POSITION

Meetings & Events USA is looking for an organized and polished individual to provide administrative support for our team. The ideal candidate will be a self-starter and enthusiastic team player!

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Assist Event Managers and Meetings & Events USA team with administrative support
  • Manage project timelines and responsibility for assisting managers with meeting deadlines and staying on task (currently using Monday.com for project management)
  • Perform extensive vendor research and maintain vendor contracts
  • In-depth experience with entire MS Office suite
  • Make travel arrangements, such as making hotel and restaurant reservations, etc.
  • Produce RFP documents for potential venues, meetings, workshops, regional programs, etc.
  • Create Surveys for onsite and compile the data post-conference
  • Manage client emails and respond to general inquiries
  • Manage conference advance registration including website or registration software
  • Manage membership database including annual dues renewals
  • Manage meeting apps including setting up and loading content
  • Process Exhibit/Sponsorship Contracts, Maintain Reports and Prepare/Distribute Confirmation Letters
  • Answer phones, route calls to appropriate team member and take messages
  • Manage company website including social media
  • Desire to be proactive
  • Must be able to meet deadlines in a fast-paced environment
  • Must be able to handle multiple projects simultaneously
  • Execute other tasks and duties relevant to the position, as they emerge
  •  
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