Sr. Administrative Assistant, WellMed – Houston, TX

UnitedHealth Group
November 3, 2020
Houston, TX
Job Type


If you want to achieve more in your mission of health care, you
have to be really smart about the business of health care. Challenge yourself,
your peers and our industry by shaping what health care looks like and doing your
life's best work.(sm)

The Sr. Administrative
Assistant provides a wide variety of administrative support to one or more
departments and/or managers. Performs general clerical duties to include but
not limited to: answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel
arrangements, copying, faxing, greeting visitors, setting up files, tracking
expenses, and coordinating building and equipment maintenance. At senior
levels, function may include supervision of other clerical/administrative

Primary Responsibilities:
  • Create/maintain calendars/coordinate
    meetings avoiding scheduling conflicts
  • Create/prepare meeting materials (e.g.,
    PowerPoint deck; agendas) and ensure distribution to appropriate individuals in
    a timely manner
  • Schedule, coordinate, and/or set up
    resources and technology (e.g., conference rooms; food; WebEx; Telepresence)
    needed for meetings/events (e.g., training)
  • Host, coordinate, and/or facilitate
    meetings/external events as needed (e.g., introduce speakers; manage PowerPoint
    deck; ensure time schedules are adhered to; assist with technology; take notes)
  • Ensure meeting participants (e.g.,
    external customers; executives) have appropriate access to facilities and
    systems (e.g., issue security badges; request building access; internet access)
  • Plan and organize logistics of large
    and/or offsite events
  • Create/maintain calendars/coordinate
    meetings avoiding scheduling conflicts
  • Coordinates travel
    arrangements as needed
  • Prepares meeting
    materials and assists with the development of PowerPoint presentations
  • Responsible for keeping
    inventory of all office supplies and placing orders for replenishment as needed
  • Compile and/or integrate information
    needed to complete reports and documents
  • Prepare and/or format office
    documentation (e.g., proposals; letters; spreadsheets; reports) needed for
    various audiences (e.g., clients; executives; internal business partners)
  • Review prepared documents to ensure
    accuracy and quality, and revise as needed
  • Post relevant documentation (e.g.,
    meeting notes; proposal letters; PowerPoint decks; policies and procedures;
    general correspondence) onto relevant systems (e.g., SharePoint; eDoc) and
    communication boards
  • Maintain and distribute lists as needed
    (e.g., organizational charts; email; distribution; vendor; contacts; phone)
  • Record/label/file records and documents
    according to enterprise records management procedures
  • Utilize relevant software applications
    (e.g., Microsoft Project; Word; Excel; PowerPoint; Outlook; Visio; Publisher;
    Access; Adobe Pro)
  • Create and/or maintain administrative
    desk manual to ensure continuity of office operations
  • Assist internal partners (e.g., print
    shop; marketing) with coordination of printed documentation (e.g. flyers;
    brochures; cutsheets)
  • Monitor/oversee internal office
    communications (e.g., email; calendar; phones) for internal team members and
    take appropriate

You’ll be rewarded
and recognized for your performance in an environment that will challenge you
and give you clear direction on what it takes to succeed in your role as well
as provide development for other roles you may be interested in.

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