Operations Administrative Specialist Job

Published
April 20, 2022
Location
Houston, TX
Category
Job Type

Description

Arkema has established itself as France’s leading chemical producer and a world leader in specialty chemicals and advanced materials. With annual sales of €8.8 billion and 20,000 people employed in some 55 countries, the Group pursues ambitious recruitment objectives both in France and around the world. Arkema offers diverse employment opportunities in 200 job functions and professions in four major fields: industrial, R&D, business, and support functions.

Reaching far beyond your discoveries!

Regarded as one of the world’s leading innovators, Arkema has made research one of the pillars of its strategy. For example by discovering new solutions to help reduce the weight of materials, hence cut down consumption. By developing innovative thermal insulation systems that can optimize the energy performance of buildings. Or by seeking new applications for its biosourced products at the service of greater sustainable development.

Innovative and durable solutions

Our high performance products have applications in wide-ranging areas, from new generation car batteries or telephones to recyclable wind turbine blades, from adhesives for the protective backsheets of solar panels to drinking water filtration systems, from running shoes and acrylic resins with no solvent and no volatile organic compound for 3D printing to molecular sieves for portable oxygen devices used by people suffering from respiratory failure… Joining Arkema means being part of a Group enjoying sustained growth that in little more than a decade has built up an exemplary achievement record, setting high ambitions for itself and for its employees. All our job opportunities are open to people with disabilities at equal merit or with equal skill levels.

SITUATION IN ORGANIZATION:

The Operations Administrative Specialist reports directly to the Houston Operations Manager.  The individual requires direct interaction and collaboration with other departments and Arkema employees to successfully complete job activities.

JOB DIMENSIONS:

The Operations Administrative Specialist provides administrative support to the Houston Plant in the Operations department.

KEY ACTIVITIES AND RESPONSIBILITIES:

The following are the key activities and responsibilities for the role:

Payroll & Time Keeping30%

    • Payroll Support for Operations Department in Kronos.
    • Maintaining and Updating the Operations Hourly schedule.

Production Accounting10%

    • Enter daily production into SAP and perform corrections throughout the month as needed.
    • Work with, support, and back up the logistics specialists during monthly production close out activities.

Communication and data collection for Operations20%

    • Update and communicate all types of operations documentation, both electronic and hard copy (procedures, policies, operating manuals, weekly/monthly reports, etc.).
    • Driving on time completion of all required reviews.
    • Maintaining documentation/records libraries.

Serve as EDMS (SharePoint) Administrator20%

    • Revising documents as required/instructed.
    • Driving on time completion of all required reviews.
    • Maintaining documentation/records libraries.
    • Maintaining data in the EDMS system (document owner, review frequency, review due dates).
    • Converting paper documentation to digital form and organizing in SharePoint.
    • Ownership of Operations SharePoint site and actively engaged in driving organization of the operations SharePoint site.

General Administrative15%

    • Order office supplies and other consumable for Operations.
    • Ensure Employees have the necessary supplies, materials to perform effectively.
    • Use SAP as required to create requisitions and complete service entries.
    • Complete expense reports for company procurement card purchases.
    • Coordinate room setup and meals for meetings, training, service awards, and special events.

CONTEXT AND ENVIRONMENT:

The Operations Administrative Specialist

  • Has no travel obligations.
  • Support the site HES policy and complies with all regulatory and internal requirements.

Participated in HES activities provide by site management and Arkema Inc. (Behavioral Based Safety, SafeStart, etc.).

REQUIRED EDUCATION/QUALIFICATIONS/WORK EXPERIENCE:

  • High school diploma or equivalent.
  • Prior knowledge of SAP (or willingness to learn).
  • Prior knowledge of SharePoint (or willingness to learn).
  • Knowledge of Payroll activities (or willingness to learn).

DEMONSTRATED COMPETENCIES:

  • Must have strong organization skills.
  • Must have good verbal and written communication skills.
  • Must be proficient in Microsoft Office Suite (Word, Excel, etc.).
  • Must be able to multi-task and prioritize needs of multiple individuals.

A designer of materials and innovative solutions, Arkema shapes materials and creates new uses that accelerate customer performance. Our balanced business portfolio spans high-performance materials, industrial specialties and coating solutions. Our globally recognized brands are ranked among the leaders in the markets we serve. Reporting annual sales of €8.8 billion ($10.4 billion USD) in 2018, we employ approximately 20,000 people worldwide and operate in close to 55 countries. We are committed to active engagement with all our stakeholders. Our research centers in North America, France and Asia concentrate on advances in bio-based products, new energies, water management, electronic solutions, lightweight materials and design, home efficiency and insulation.

Arkema Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence.

Company Description:

Building on its unique set of expertise in materials science, Arkema offers a portfolio of first-class technologies to address ever-growing demand for new and sustainable materials. With the ambition to become in 2024 a pure player in Specialty Materials, the Group is structured into three complementary, resilient and highly innovative segments dedicated to Specialty Materials - Adhesive Solutions, Advanced Materials, and Coating Solutions - accounting for some 80% of Group sales, and a well-positioned and competitive Intermediates segment. Arkema offers cutting-edge technological solutions to meet the challenges of, among other things, new energies, access to water, recycling, urbanization and mobility, and fosters a permanent dialogue with all its stakeholders. The Group reported sales of €8.7 billion ($9.7 billion) in 2019, and operates in 55 countries with 20,500 employees worldwide.

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