Full-Time Legal Assistant or Paralegal (Transactional Law)

Bailey Law Firm PLLC
Published
September 21, 2022
Location
The Woodlands, TX
Category
Job Type

Description

Bailey Law Firm is seeking a motivated and dedicated Legal Assistant or Paralegal to join the firm’s established corporate, mergers and acquisitions, and real estate practice. Our attorneys routinely handle a variety of routine and complex matters including, but not limited to, entity structuring and formation, contract drafting and negotiations, mergers and acquisitions, real estate purchase and sale transactions, real estate finance, and real estate development.

This position requires a high-energy individual who is self-motivated, works independently as well as in teams, and has demonstrated the ability to multi-task and use independent judgment within the scope of their responsibilities. Attention to detail and project management is a must and excelled oral and written communication skills are essential.

Schedule

Full-Time, M-F in office (40 hours), Salary-Exempt

Responsibilities

  • Represents the firm by welcoming visitors, reviewing correspondence; arranging networking events and other

business development functions; answering questions and meeting requests directed to the lawyers

  • Answers main phone line and serves as primary point of contact for clients and incoming inquiries
  • Maintains attorneys’ appointment schedule by planning, confirming and scheduling meetings, conferences,

teleconferences, and travel

  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying

solutions

  • Prepares correspondence (letters, emails etc.)
  • Prioritizes and manages multiple projects simultaneously, and follow through on issues in a timely manner
  • Draft agreements ensuring that the contract terms and conditions are in compliance with corporate

requirements as well as the law

  • Review contracts to identify risks and to adequate it to company’s policies and law
  • Assist, as directed with M&A transactions, joint ventures, asset rotation transactions, and equity transactions
  • Draft and review commercial contracts, service agreements, resolutions, certificates, ancillary agreements,

confidentiality agreements, assignment agreements, termination agreements, purchase and sale
agreements, shareholders agreements, capital contribution agreements, and asset purchase agreements

  • Draft, and redline contracts, real estate documents including but not limited to options, option memoranda,

purchase and sale agreements, leases, lease memoranda, easements, easement memoranda, assignments,
notices of exercise, escrow letters, affidavits, performance policies, and subordination agreements

  • Work collaborative with the firm’s operations team to assist in the resolution of issues related to ongoing

projects

  • Continually update form contracts with new clauses
  • Research, as necessary, applicable areas of law for the jurisdiction of where the work will be performed
  • Prepare checklists and timelines to coordinate the contracts and due diligence of purchase and sale

activities and M&A activities

  • Assist with document compliance by preparing document/contract summaries as requested
  • Improves the quality of results by studying, evaluating, and re-designing processes; implementing changes
  • Draft formation documents and corporate governance documents including but not limited to: meeting

minutes, operating agreement, management agreement, certificate of formation, filing for EIN, shareholders
agreement, bylaws, partnership agreements

  • Additional duties as required

Communication

  • Compose correspondence/reports for internal and external sources
  • Arrange essential mail in priority action order for attorneys
  • Check deadlines on incoming projects and put preliminary work in play
  • Process replies on own initiative or from attorney’s dictation or notes
  • Research, draft or abstract reports

Expectations

  • Good communication with the team and willing to proactively share knowledge and risks with colleagues
  • Timely and accurate responses
  • Ability to be discreet and maintain strict confidentiality
  • Ability to have multiple priorities and oversee multiple projects simultaneously and still have focus to ensure

accuracy of deliverables

Physical Demands & Working Conditions

  • Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours in an office environment
  • Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions

furnished in written, verbal, or diagram form

  • Lifting: Ability to lift items weighing up to 25 pounds
  • Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal or diagram form.

Background & Qualifications

  • Minimum 1 year experience in office environment
  • Demonstrated ability to consistently exhibit a positive, can-do attitude instead of "not my job"
  • Deadline, highly detail-oriented and strong time management and organizational skills
  • Knowledge of legal processes, procedures and terminology
  • Strong knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
  • Excellent written and verbal communication skills
  • Demonstrated ability to work effectively and efficiently within a collaborative, team environment as well as

ability to work well independently, efficiently, accurately and proactively to achieve established goals

  • Ability to exercise sound judgment and intuitiveness, while being persuasive, positive, collaborative, and

receptive to feedback

Knowledge

  • Familiar with business and real estate processes and drafting of documents
  • Experience working in high volume, deadline-driven environment
  • Willing and able to problem solve
  • Intermediate computers skills, (MS Office, Adobe Acrobat, web)

About Bailey Law Firm

Bailey Law Firm is a boutique Firm with two locations (The Woodlands and Downtown Houston). We were formed in 2010 and have a focus on transactional law. We build lasting relationships with our clients and other advisors in the community. We follow the EOS business model and our core values are: continuous self-improvement, proactive, consistent, accountable, and compassionate.

Location

The Woodlands, Texas 77380

Compensation + Benefits

Paid parking; Paid holidays, Paid PTO; health insurance; simple IRA with employer match

How to Apply

  • In addition to your resume provide a cover letter with why you’d be great for this position and the word

“taco” in the RE: line of the cover letter (to ensure you’ve read this post in its entirety)

Apply
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