Executive Administrative Assistant

Frontline Source Group
February 13, 2021
Houston, TX
Job Type


Executive Administrative Assistant
Our client in Houston, TX needs an Executive Administrative Assistant to the CEO and COO for both Executive and Personal support. They would like to hire the right candidate as soon as possible for a direct hire opportunity. 

Company Profile:
Minority and Veteran owned and operated
Multiple lines of business

Does your resume really present you as the best qualified candidate for the job?  Put your voice out there too!  We invite you to share your story and complete a quick video interview that will be done in less than 3 minutes.  Please follow this link:  http://interview.deephire.com/wxg

Executive Administrative Assistant Role:
Provides high-level personal and administrative support and assistance to the CEO and COO.
Performs various clerical and administrative duties as well as personal assistance duties
Handles confidential matters and executes as necessary, both business and personal 
Helps executives with various projects and may serve as a lead for certain projects
Act as physical gatekeeper and point of contact among execs, employees, and others 
Screen incoming calls, routing as appropriate
Respond promptly to inquiries, internal and external 
Manage and maintain personal office spaces
Manage all travel arrangements, personal and business (flights, lodging, vehicle, dining reservations)
Add, organize, and confirm all calendar events including meetings, travel, calls, and personal/social responsibilities
Ensuring all attendees acknowledge calendar notifications 
Conference Room scheduling/coordination, ensuring conference rooms are properly equipped w/AV as needed
Draft, format, print, and disseminate internal and external communications  – memos, emails, presentations, reports, etc. on behalf of CEO/COO
Communicate effectively on behalf of and with CEO/COO, acting as a soundboard and making recommendations as requested
Maintain files and archive important documents
Manage information flow in a timely and accurate manner
Attend meetings as required and take notes as required
Order and retrieve meals (breakfast & lunch)
Suggest/create procedures to improve work-flow and relieve CEO/COO of any admin duties
Track and submit CEO/ COO expenses
Retrieve home deliveries upon request  
Proactive schedule and coordinate vehicle maintenance, registration, etc 
Order and  pick up personal items such as flowers, gifts, etc. as requested
Be mindful when using a company credit card, airline miles, and other such accounts 
Other incidental personal and administrative tasks as required

Executive Administrative Assistant Background Profile: 
Associates or Bachelors Degree 
5 years of related experience supporting executives required
Excellent time management skills with a proven ability to meet deadlines
A whiz at expense reports and booking travel both domestic, international, business, and personal
High degree of integrity and understands the importance of confidentiality 
Extensive knowledge of office administration and recordkeeping
Completely reliable and takes ownership and pride of duties and output 
Meticulous attention to detail 
Accurate output and thoroughness of work 
Resourceful, proactive, think ahead and takes initiative 
High energy, get stuff done attitude
Excellent and professional written and verbal communication skills 
Discreet, able to handle confidential and propriety information appropriately
Technologically advanced and extremely proficient with Microsoft Office Suite 
Support after hours by phone/email 

Features and Benefits of Client:
Three Different Health Plans plus vision and dental
Short and Longe Term disability plus other additional add ons
3 weeks PTO
Salary plus bonus opportunity
4% 401K match

Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

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