Director of Finance and Operations (DFO)

RĂªve Preparatory Charter School
Published
September 23, 2022
Location
Houston, TX
Category
Job Type

Description

About Rve Preparatory Charter School

At Rve Preparatory Charter School (Rve Prep), we believe that all students deserve a comprehensive, rigorous PK-8 education that ensures their readiness for high school and college.

Rve Prep is based upon the fundamental belief that with high-quality instruction, which requires rigorous curriculum, individualized supports, and character development, every student will be challenged and will excel academically. We believe that an excellent education that sets ambitious academic and life goals, and which is backwards planned from those goals, starting in kindergarten and planned vertically across all grades, is directly correlated to a positive life trajectory, including access to educational and professional opportunities - specifically attending and graduating from a competitive high school, attending and graduating from a four-year college, and achieving ambitious career goals.

The Position

Rve Preparatory Charter School is seeking an engaging Director of Finance and Operations (DFO) for the upcoming 2022-2023 school year.

The Operations team works to ensure the many aspects of running a school are in place, so our students have an engaging environment to learn in, parents/guardians feel welcomed at all times and the instructional team has the resources they need to get their work done.

We are looking for a DFO to lead and manage many of our school systems, including finance, facilities, data, food, transportation, technology, and compliance reporting. This is a great opportunity for someone to share their expertise in many areas of the school and ensure all the processes are working seamlessly. The Director of Operations and Finance will report to the CEO/Superintendent.

Key Responsibilities

  • Gather and create data reports as needed for school administrators and federal/state/city agencies Gather and create data reports as needed for school administrators and federal/state/city agencies
  • Manages the school pre-registration and registration process
  • Owns student recruitment activities to ensure school is fully enrolled by the first day of school (i.e., engages the School Director and/or staff in student recruitment efforts as appropriate and managing the front office's intake of student applications)
  • Supports the implementation of the school schedule
  • Manages the creation of accurate report cards
  • Ensures school data in the student information system (i.e., TxEIS) is accurate and up-to-date
  • Leads the preparation of student records for internal and external audits (i.e., student medical records)
  • Ensures the school is adhering to all local compliance and reporting requirements
  • Ensures compliance around all federal grants
  • Track student enrollment to ensure full enrollment and accurate reporting in multiple systems
  • Create public communication documents with direction and oversight from School Director/Superintendent
  • Oversee student records are in compliance with city and state guidelines
  • Ensure facility issues are addressed with maintenance team
  • Ensure technology issues are addressed with technology consultants
  • Provide troubleshooting support for the Finance/HR Operations Associate with purchasing/finance process compliance
  • Works closely with the School Director and Superintendent to develop the school's annual budget
  • Actively manages the school budget throughout the year by participating in monthly budget meetings to review budget variances, actively monitoring school spending, and proactively seeking opportunities to ensure spending is always aligned to the school's academic priorities
  • Manages the school payment process for activity fees, uniforms, and meal balances
  • Manages the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchases orders, invoices, and reimbursement requests to the Accounting team
  • Approves school purchases under a specific financial threshold
  • Provide troubleshooting support for the Food/Transportation vendors with food count process compliance and student transportation needs
  • Serves as the eyes and ears of their school to ensure all school operations runs seamlessly each and every day
  • Works closely with the school staff to ensure facilities are clean and properly maintained
  • Manages the school's supply and asset inventory (i.e., computers, textbooks)
  • Works to ensure families are correctly enrolled in the free and reduced-price meal eligibility program and meal balances are collected
  • Manages the logistics regarding breakfast, lunch, and snacks, including staff duty schedules as well as recording of student participation for breakfast-in-classroom and snack programs (as applicable)
  • Manages morning and afternoon bus and car transportation procedures, including working with School Director to define traffic flows, defining school-level arrival and dismissal procedures, and setting and managing staff duty schedules
  • Manages the resolution of operational issues as they arise, including issues with facilities, food services, and transportation
  • Ensures the school is prepared for emergencies by conducting all drills as well as training staff on emergency plans
  • Each year, prepares the school for the new school year by serving as the primary liaison to the regional beginning-of-the-year process, ordering furniture, equipment, and classroom supplies, and ensuring school services (i.e., food services, transportation services) are ready for action
  • Be a team player

Ongoing Responsibilities

  • Lead the student recruitment process using proven best practices
  • Support School Director in staff recruitment process as directed
  • Supports the Superintendent on the new hire process (new hire offer letters, new hire form completion, scheduling onboarding, following up with new hires prior to onboarding to ensure paperwork complete)
  • Processes all salary changes by completing the appropriate form
  • Works closely with School Director to ensure teachers meet compliance and certification requirements
  • Completes the exit form for terminating employees and partners with human resources team on any action items surrounding the exit logistics
  • Reviews time off data provided by the human resources back-office provider to ensure accuracy and assess leave trends
  • Communicates leave needs and critical dates to the School Director and assists in facilitation of employee leaves
  • Works with the School Director or Dean of Curriculum and Instruction to manage the logistical elements of all major student assessments (i.e., Interim Assessments, NWEA MAP, STAAR, TELPAS)
  • Supports logistics related to staff evaluation and engagement including the administration of surveys and confirmation of teacher-peer and teacher-student linkages
  • Supports the logistics of all off-site field trips (local and out of state), including scheduling transportation, lodging, extracurricular activities, meals, payment, etc.
  • Oversees the logistics of Family Nights and other school events.
  • Manages and coaches the front office staff
  • Design, implement, and train teachers on school structures, systems, and procedures to ensure seamless school operations
  • Attend meetings of the Board of Trustees upon invitation from the Superintendent

Position Outputs

  • Ensures systems and procedures at school are clear, communicated, and consistently implemented to 100%
  • Support instructional staff at high levels to ensure 100% of students master of 100% of grade level standards
  • Establishes positive relationships with families, staff and community

Background and Experience

  • Master's degree is required in Finance or Business
  • Experience with charter school finance
  • Ability to take constructive feedback and quickly incorporate that feedback
  • Innovative, creative, and willing to take risks
  • Ability to take initiative, highly organized and efficient, self-motivated
  • Strong communicator and relationship builder with adults, including peers and families
  • Experience with and/or understanding of life experiences in underserved communities
  • Accuracy, attention to detail and follow through on all activities
  • Demonstrated analytical and strategic thinking capabilities
  • Ability to work cohesively as part of a team, including families, instructional staff, support staff, and outside groups
  • A team player willing to do whatever it takes to keep our school running smoothly

Additional Requirements/Qualifications

  • Belief in and alignment with Rve Preparatory Charter School's mission and core values is non-negotiable
  • Belief that all students can learn at a high level, regardless of race, culture, or socioeconomic status
  • Enthusiastic mindset to take on non-related job duties as necessary and assigned
  • Experience in charters, school environments, or other nonprofits
  • Strong computer skills, including Microsoft Excel, Word, and PowerPoint
  • Strong knowledge of TEA software and applications, TxEIS, and TSDS

Mindset

  • Passion for educational equity and a commitment to the mission and vision of Rve Prep
  • Strong alignment with Rve Prep's Core Values: Respect, Excellence, Virtue, Enthusiasm, Determination, Understanding, Preparedness
  • Collaborative leadership style
  • High standards of excellence for self and for others
  • Evidence of well-developed emotional intelligence and empathy

The Rewards

  • Opportunity to work in an exciting and enjoyable environment that fosters strong family relationships and community partnerships
  • Targeted professional development focused on bolstering leadership capabilities
  • Professional connections with other expert educators who share your commitment to doing whatever it takes to provide a high-quality education to the Houston community
  • Continuous support from Rve Preparatory Charter School's team
  • Competitive salaries and benefits
  • Participation in Teacher Retirement System of Texas (TRS)

Disclaimer: This job description describes the general nature and level of work being performed by individuals hired into this job. This is not intended to be an exhaustive list of all responsibilities and duties required. Rve Preparatory Charter School reserves the right to change any or all content of this job description based on business needs. The incumbent, if applicable, will be consulted and notified of any changes before they become effective.

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