Administrative Specialist

City of Houston
Published
September 23, 2022
Location
Houston, TX
Category
Job Type

Description

Applications accepted from: ALL PERSONS INTERESTED 
Division/ Section: William P. Hobby / Terminal Management  
Workdays & Hours: Monday –
Friday, 8:00am – 5:00pm * (subject to change).
 
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The purpose of Terminal Management is to deliver a “WOW” passenger experience through a “can do” attitude welcoming passengers and customers to a 5-Star Airport greeted by clean, modern efficient beautiful facilities, energetic spaces with friendly staff and amenities that transforms passengers expectations.
The purpose of the Administrative Specialist is to provide administrative support to the Assistant Director of Terminal Management and other managers within the division. The Administrative Specialist manages business-related tasks for the Assistant Director of Terminal Management such as creating and updating reports, assist with presentations, monitoring and tracking budgets, managing events hosted by Terminal Management, provide payroll support, taking and preparing minutes during meetings, and other organizational tasks. The Administrative Specialist will function as the travel coordinator for assigned business unit and prepare travel request forms. This role will enhance the effectiveness and productivity for Terminal Management by providing information management and organization support.  "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required."

The Administrative Specialist duties will include but are not limited to:
 

  • Interprets and disseminates administrative policies and procedural revisions for staff implementation.
  • Provides guidance to department staff in various activities necessary to attain operational goals.
  • Composes correspondence, directives, speeches, etc.; prepares drafts on various departmental matters and edits material as required.
  • Prepares and analyzes the department’s annual budget and budget revisions; manages expenditures and monitors line item balances. 
  • Responds to written and telephone inquiries, requests, and complaints from the general public.
  • Conducts studies of department organization and operation; coordinates preparation of report on findings and offers recommendations concerning various problems.
  • Represents department head at designated conferences, meetings, and public events.
  • Assists as needed in producing public information activities, including preparing news releases, brochures, visual presentations, etc.
  • Participates in special projects as assigned.

WORKING CONDITIONS     
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

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