Administrative Specialist

City of Houston
Published
June 16, 2022
Location
Houston, TX
Category
Job Type

Description

Applications accepted from:  ALL PERSONS INTERESTED 

Job Classification: ADMINISTRATIVE SPECIALIST
Posting Number: 28649
Department: General Services
Division: Security Management
Reporting Location: 611 Walker, 3rd Flr
Workdays & Hours: M - F 78:00 a.m. - 4:00 p.m.*  
* Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The General Services Department is seeking a candidate that can perform varied professional administrative functions in the support of management for the all Security Management including the Security Director, investigations, customer service and the security technical repair team. This position will be responsible for the following duties:
  • Monitors vendor invoices and payment.  
  • Verifies vendors invoices are complete before forwarding to Finance for processing. 
  • Follows up with vendor on invoices to avoid overdue invoices.
  • Creates requisitions and receivers in SAP software.  
  • Monitors spending authority on contracts. 
  • Assists with the annual budget. 
  • Composes correspondence, directives, and prepares drafts on various departmental matters and edits material as required. 
  • Responds to written and telephone inquiries, requests, and complaints from the public. 
  • Produces various reports on a weekly and monthly basis.  
  • Monitors and orders office supplies as needed.  Participates in special projects and other duties as assigned.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

Apply
Drop files here browse files ...

Related Jobs

ADMINISTRATIVE SPECIALIST   Houston, TX new
June 23, 2022

Author: