ADMINISTRATIVE SPECIALIST

City of Houston
Published
January 2, 2022
Location
Houston, TX
Category
Job Type

Description

Applications accepted from: ALL PERSONS INTERESTED
Job Classification: ADMINISTRATIVE SPECIALIST                                            
Reporting Location: 611 WALKER ST.   *THIS IS NOT A REMOTE POSITION*
Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM*   *Subject to Change
                                               
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
The City of Houston can’t function without great employees.  We’re always on the lookout for talented, passionate people to join us. We are currently seeking an Administrative Specialist that will provide support to executive level staff members. The incumbent is acting with limited supervision, anticipating needs while managing the day-to-day workflow and prioritizing various project, which includes scheduling, contact management, preparing materials for meetings and participating in special projects.
 
You will work independently to identify issues or problems within specific management areas and research issues, coordinate activities on the organization's behalf and prioritize tasks with competing deadlines.
 
As an Administrative Specialist, you will: 
 

  • Prioritize multiple projects and requests based on business needs and importance. 
  • Complete projects thoroughly, accurately and with time sensitivity.
  • Facilitate conference calls, prepare meeting materials and agendas, and document meeting minutes to effectively manage action items for the department.
  • Develop, implement, and continuously improve department administrative work processes, procedures, and systems while ensuring compliance with department and company policies. 
  • Take initiative, act resourcefully, and problem solve to get answers and resolve issues.
  • Interface with multiple departments to assure cross team coordination.
  • Work independently with minimal instruction day-to-day.
  • Assist with support staff on staying on deadline and organize active projects.
  • Create, own, maintain and track detailed schedules, milestones, and dependencies for projects, initiatives, and events.
  • Follow up with managers and individual task owners to update status and reports regularly.
  • Perform other duties and responsibilities as needed. 

 
 WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

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