Applications accepted from: All Persons Interested
Division: Neighborhood Services
Job Classification: Administrative Assistant (EXE LEV)
Reporting Location: 900 Bagby-City Hall Annex
Workdays & Hours: Monday – Friday, generally 9 am – 6 pm *Depends on case load.
The Office of the City Attorney for the City of Houston (the “OCA”) provides municipal legal services to the City, its elected and appointed officials, and its employees while adhering to the following guiding principles:
- Quality & Service – Achieving high customer satisfaction as judged by our clients.
- Partnership & Teamwork – Working cooperatively internally and with our clients to achieve the City’s goals.
- Integrity & Candor – Placing honesty and ethical behavior first.
- Dignity & Diversity – Promoting each person’s value.
- Innovation & Imagination – Seeking novel and creative approaches to achieving the City’s objectives.
Composed of approximately 100 of Houston’s finest attorneys working in 11 legal practice sections, the OCA handles personal injury, commercial and civil rights litigation, major commercial and real estate transactions, and a diverse array of human resources, labor and employment matters, while also counseling the municipal corporation on economic development, constitutional, election matters, ethics and quality of life matters, and preparing City ordinances governing Houston and its citizens.
Every member of the OCA must be committed to “Service Through Law.”
ESSENTIAL JOB FUNCTIONS
The City of Houston Legal Department seeks a skilled, energetic, team-oriented Administrative Assistant who is self-motivated and can work independently on assignments. The Administrative Assistant is expected to handle matters expeditiously, proactively, and follow-through on projects to successful completion, often while managing competing priorities and deadline. The Administrative Assistant will support the Section Chief and assist other section members, as needed. The core functions and duties of the Administrative Assistant include, but are not limited to:
- Perform administrative tasks such as copying, scanning, or faxing documents.
- Work closely and effectively with the Section Chief to keep him/her well informed of upcoming commitments and responsibilities and following up appropriately.
- Answer the Section Chief’s telephone and relay messages.
- Manage calendar appointments and prepare calendars reflecting various duty assignments.
- Prepare meeting binders/notes and other items necessary for meetings.
- Prepare documents through tasks such as transcribing, formatting, inputting, editing and proofreading memos, emails, and other documents.
- Compose, prepare, proofread, and route correspondence.
- Create and update various weekly and monthly reports.
- Open, maintain, and close files.
- Facilitate the processing of documents to obtain various signatures.
- Distribute legislative bills and other documents to attorneys and track and input data into applicable city systems.
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.