ADMINISTRATIVE ASSISTANT

City of Houston
Published
June 21, 2022
Location
Houston, TX
Category
Job Type

Description

APPLICATIONS ACCEPTED FROM: All Persons Interested

Division:  Human Services
Section:  WIC
Reporting Location:  WIC Administration
Workdays & Hours:  MONDAY – Friday 8:00 AM-5:00 PM  (Some Saturdays)*
*Subject to Change

DESCRIPTION OF DUTIES
Houston Health seeks a highly organized and detail oriented individual who has the ability to perform professional administrative functions related to the development and implementation of policies and procedures. The responsibilities for this position are as follow:

ESSENTIAL FUNCTIONS INCLUDE:
1.  Interpret and implement basic rules, regulations, policies and procedures in day-to-day WIC administrative departmental operations.
2.  Gather & reconcile report data for accuracy, content and format on a weekly/monthly basis to present to management.  
3.  Prepare periodic and special WIC reports; compile information and maintain department reference information.
4.  Explore food delivery inventory problems/potential problems by means of written and verbal communications; prepare findings and recommend solutions.
5. Organize food delivery inventory, cataloging, retention, and retrieval of department documents.
6. Assist in the coordination of staff services, including job postings, coordination interviews and submitting hiring requests; temp requests; purchasing; city vehicle fleet management and office management; supplies and materials inventory management; travel and mileage requests
7.  Maintain confidentiality, electronic and hard copy employee documentation
8.  Act as liaison between HHD business management and the WIC Bureau
9. Perform other administrative functions as assigned such as but not limited to asset tracking, public information requests, archiving documents, serve in special projects, procurement processes.

WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

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